CALIFORNIA EMPLOYEE PRIVACY NOTICE
Effective Date: July 1, 2020
1.0 Policy Statement
The California Consumer Privacy Act imposes specific obligations on businesses processing personal information of California residents. Pursuant to the CCPA, Cloudvirga is required to provide its employees who are California residents a notice, used at or before the point of collection of such personal information, that identifies the categories of personal information that may be collected and why Cloudvirga collects such information.
2.1 “Personal information” as defined in the CCPA includes information that is collected by Cloudvirga about you in the course of employment for employment related purposes and encompasses any information that identifies, relates to, describes or is capable of being associated with you.
2.2 “Process”, “processed”, or “processing” means any operation which is performed on personal information, whether or not by automated means, such as collection, recording, organization, structuring, storage, retrieval, or destruction of personal information.
2.3 “Employees”, “employee” or “you” means an identified person who is a California resident and who is acting as a Cloudvirga job applicant, employee, or contractor. In this context “job applicant” refers to any person who has submitted his or her candidacy with Cloudvirga; “employee” refers to any person who is employed at Cloudvirga as a full-or part-time employee or temporary worker, and “contractor” means a person who provides any service to a business pursuant to a written contract.
3.0 Categories of Personal Information
Listed below are the categories of personal information that Cloudvirga may process about employees:
3.1 Identifiers, including legal name, alias, postal address, unique personal identifiers, email, account name, social security number, driver’s license number, passport number or other similar identifiers.
3.2 Characteristics of Protected Classifications Under California or Federal Law, including the following: race, skin color, national origin, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, disability, military or veteran status, request for family care leave, request for leave for an employee’s own serious health condition, request for pregnancy disability leave, and age.
3.3 Internet or Other Electronic Network Activity Information, including all activity on the Company’s information systems, such as IP addresses, internet browsing history, search history, intranet activity, email communications, social media postings, stored documents and emails, usernames and passwords. All activity on communication systems including phone calls, call logs, voicemails, text messages, chat logs, app use, mobile browsing and search history, mobile email communications, and other information regarding an employee’s use of Company-issued devices and certain Company information that is accessed or stored on employees’ personal devices that are used for Company business.
3.4 Professional or Employment-related Information, including job related data, maintained as part of the employment relationship that is present in: a job application or resume; an employment contract; a contractor agreement; a performance review; a disciplinary record; photos; biometric data, including imagery of your fingerprint, face, and voice recordings; information from employee expenses; browsing and search history; payroll and benefits related data; internal and external contact information; or information captured from video, audio, systems, or other forms of monitoring or surveillance.
3.5 Education Information, including information about an employee’s educational background, such as education records, report cards, and transcripts that is not publicly available.
4.0 Purposes for Collecting Your Personal Information
Cloudvirga collects the personal information identified in Section 3 above for the reasons listed below.
4.1 To Recruit Employees, including to conduct employment related background screening and checks.
4.2 To Administer Benefits, such as medical, dental, optical, and retirement benefits, including recording and processing eligibility of dependents, absence and leave monitoring, insurance, and accident management.
4.3 To Pay and Reimburse for Expenses, including salary administration, payroll management, payment of expenses, and administration of stock option payments.
4.4 To Conduct Performance-Related Reviews, including performance reviews, career planning, skills monitoring and promotions.
4.5 To Provide Our Employees with Human Resources Management Services, including providing employee data maintenance, support services, and handling of employee claims.
4.6 To Maintain Your Contact Information, including altering your personal and professional details within the Human Resources Information Systems used.
4.7 To Assist You in Case of Emergency, including maintenance of contact details for you, and your dependents in case of personal or business emergency.
4.8 To Monitor Eligibility to Work in the U.S., monitoring and ensuring compliance of employees’ ability to work in the U.S.
4.9 To Facilitate Better Working Environment, which includes conducting employee surveys, providing senior management information about other employees, and conducting training.
4.10 To Maintain Security on Company Assets, which includes hosting and maintenance of computer systems and infrastructure, management of Cloudvirga’s software and hardware computer assets, training, and monitoring email and Internet access.
4.11 To Comply with Applicable Law or Regulatory Requirements, such as legal (state and federal) and internal company reporting obligations, including headcount, management information, demographic and Health, Safety, Security and Environmental reporting.
5.0 Further Information
If you have any questions about this statement, please contact the Human Resources Department at (949) 276-8550 or firstname.lastname@example.org.
If you have any questions about this Policy or the Platform, or you wish for us to cease communication with us at any time please contact us. Here is how: e-mail us at: email@example.com, call us at: 949-276-8550 or mail us at: 5291 California Ave. 3rd Floor Irvine, CA 92617.
Last Updated: Aug 11, 2020